Start studying PowerPoint Module 1 Quiz. You cannot print them in grayscale or black and white. The Fit to slide button on the taskbar changes the size of the. Print slides in black and white or grayscale. PowerPoint prints and displays in color by default but slides and handouts are often printed in black and white or shades of gray, also known as grayscale. You can print your whole presentation — the slides, outline, notes pages, and audience handouts — in color, grayscale, or pure black and white.

What’s the weirdest thing people do in PowerPoint? Yes, the answer could be to make Christmas cards, or even worse, Valentine’s Day cards, but in general it’s printing the slides. At BrightCarbon we promote the use of PowerPoint as a presentation tool, where visual slides support a presenter and use graphics, diagrams, and animations to explain the key points. These types of slides often don’t print well because of layers and animations, and they certainly aren’t self-explanatory. But sometimes you do need to print PowerPoint slides, or print PowerPoint slides with notes, or even print multiple slides on one page. So, if do you need to do that, how do you do it?

How to print PowerPoint with notes

The best, and possibly easiest, thing to do is not print your slides, but print the Notes Pages in PowerPoint. Notes Page is a special view that shows the slide and the speaker notes on the same page. This allows you to have a more visual slide to explain the point when presenting, and then a detailed set of notes for your audience to use as reference material.

Go to the File tab in the top left of the ribbon (or use Ctrl + P)
Choose Print from the menu
Under Settings, click the Print Layout drop-down (which says Full Page Slides by default) and select Notes Pages.

The nice thing about using the Notes Page to print PowerPoint with notes is that there is a separate, dedicated view for it, so you don’t have to compromise on the design of your main slide, but it’s all contained in a single file.

Go to the View tab on the ribbon, then select Notes Page on the left to see the standard layout with a slide at the top and speaker notes underneath.

You can simply print it as is, but of course there’s so much more that you can do to print PowerPoint with notes that look good and give off a sense of professionalism. Watch this video tutorial or scroll down for step-by-step instructions and even more detail.

How to create a PowerPoint notes master

If you want to alter the layout of the PowerPoint Notes Page, you can do so in the Notes Master (to the right of the Notes Page button on the ribbon). Here you can update the formatting of all the Notes Pages in your deck which includes backgrounds, arrangement of the placeholder content elements (header, slide image, footer, date, body text, and page number), adding a grid using guides, and even adding custom elements, such as extra graphics, logos, and other non-placeholder content. You can even set a different brand style to your presentation with a new color and font theme. In fact, you’ll have to copy these over from your main presentation if you want to keep things consistent. You can also change the Notes Page orientation from portrait to landscape.

This means that, when you print notes in PowerPoint, you can create a completely custom and beautifully designed Notes Page to act as a dedicated handout, rather than the usual tedious affair of a slide thumbnail thrown on the slide with a load of notes haphazardly arranged underneath.

What you can’t do in the Notes Page view, which seems foolish, is change the page size. You may be tempted by the Slide Size button on the left of the Notes Master tab, but that changes the size of your presentation slides, so don’t use it! It will affect your whole presentation, mess up content and, if you’ve not removed the variants from your slide master (by saving as a .potx template file), then it will also alter the colors and fonts too. The paper size is set by your default printer settings. To change it, you have to change the print settings, which are in File > Print > Printer > Printer Properties. Remember to choose the printer from the drop-down menu too, as each printer in the list has different settings. I suspect the reason you have to navigate this path to Mordor to change the paper size is that no one expects you to do it, but at least now you know you can.

Occasionally things go wonky and the PowerPoint notes pages change size or are all different sizes. It’s an obscure bug, but can happen if you open the file in PowerPoint for the web. Fortunately, the excellent Steve Rindsberg has a quick solution to fix Notes Page size problems.

How to add notes in PowerPoint

Back to the notes pages themselves, as well as changing the Notes Master, you can also go to the NotesPage in the View tab and add notes in PowerPoint by personalizing each individual page. This won’t impact your presented slides, but it allows you to create something perfect for printed handouts.

The standard layout for the PowerPoint Notes Page uses the Notes Master. You can alter any of the text in the main notes placeholder to add notes in PowerPoint, which will also transfer through to the speaker notes of your slides. You can alter the formatting of the notes so that they look better or are easier to read, but only basic formatting like bold, italics, and underline, plus bulleted and numbered lists will transfer to the slide speaker notes in PowerPoint. You can also alter the color, size, and font of text, and things like the margins, line spacing, and paragraph spacing, but this won’t transfer to the slide speaker notes. It’s worth noting that any changes in formatting you make to the slide speaker notes – like changing the color or font – will be reflected in the Notes Page, even though you can’t see these changes in the speaker notes view.

You can take it further by deviating from the standard PowerPoint notes template. For example, it may be that you have a key messages slide, or an agenda, contacts, or data slide, where there isn’t anything of value to be added with the speaker notes, and it’s better to see the slide as large as possible on the page when printed. Well, this is your opportunity. You can alter the size and position of any of the six placeholder element types. It’s easy to make the slide fill the page and remove the notes completely. You can also add additional custom elements onto each notes page. This might include additional information, data tables, highlights, ink annotations, or punchlines for key points. You’re essentially created a dedicated, custom notes page to print PowerPoint with notes, without affecting the presentation slides at all.

However, only content in the body placeholder of the notes page will appear in the speaker notes (and likewise anything in the speaker notes will appear in the notes page body placeholder). Custom formatted notes content like you can see in this example, with separate text boxes or visual representations of data, won’t appear in the speaker notes. One workaround is to put the body placeholder off the edge of the page. This means it won’t be seen when you print PowerPoint with notes or save handouts as a PDF, but all the content is still there in your speaker notes. With all this customization you’re essentially creating a second document, so be wary of the time requirement. On the upside, it’s all in one file and there are no version control issues.

If you have a lot of notes for a single slide, you may be frustrated that they extend beyond the body text placeholder into your carefully selected margins or go off the edge of the page entirely. You can use the text formatting options to shrink text to the size of the text box (Right-click > Format Shape > Text Options > Text Box > Shrink text on overflow). On any individual text boxes where the text spills out beyond the placeholder, you’ll get a small AutoCorrect control appearing at the bottom left of

Grayscale Button For Ppt